Can staff clock in from their phone with your employee time clock app?

Yes. After scanning the venue’s clock-in QR code, a signed-in team member can clock in, start a break and clock out. If the manager lists the branch’s networks, a phone outside them is refused, and refused attempts are logged.

Does the restaurant staff scheduling software warn about overtime and short rest?

It warns when someone is over the weekly hours limit you set, has less than your minimum rest between shifts, overlaps another shift, or is scheduled on an approved day off. Warnings do not stop a manager from saving.

How does shift swapping work in a restaurant rota app?

A team member offers a published shift to anyone qualified for the position, or to one colleague. Someone takes it, optionally giving one of theirs back. A manager approves it, unless you set swaps to be approved automatically.

Can I stop staff clocking in for each other on the time clock?

Each clock-in uses a personal PIN or a signed-in phone. Wrong PINs are rate limited and locked after repeated guesses, and manager corrections are saved with a reason. A shared PIN is still a shared PIN, so keep them private.

Can I give my team notices that they have to see on the time clock?

Yes. A team note can go to everyone, one position or one branch. It shows on the rota page and after the PIN at the time clock until acknowledged or its last day passes. Acknowledging does not block a clock-in, and you see who has read it.

Rota & time clock

Restaurant staff scheduling and time clock

The rota, the clock and the team in step

Restaurant scheduling software with a time clock: publish the week, let the team swap and pick up shifts from their phone, and know who is clocked in right now.

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01
Plan the week
Add shifts with breaks and open shifts, with a warning when someone has too many hours or too little rest. Nothing goes out until you publish.
02
Clock-ins you can check
Staff clock in with a PIN at the till, on a door tablet or on their phone. Missed clock-outs are listed, and every correction keeps its reason.
03
The team in the loop
Staff offer shifts, take open ones and ask for days off. Team notes show at clock-in, and you see who has read them.

How to start

What you do in the back office to switch it on.

Set your rules for hours and rest.
Add the week’s shifts, then publish them.
Set up a clock-in tablet or print the clock-in poster.

Good for

How it works

Take a cafe with eight staff that publishes its rota every Sunday and wants clock-ins it can trust.

The manager sets the rules once: a weekly hours warning, a minimum rest between shifts and whether swaps need approval. Then they add the week’s shifts with breaks, leaving some open for anyone qualified to take.
The rota shows warnings for overlaps, approved days off, standing unavailability and short rest. They are warnings, so the manager can still go ahead. Pressing publish sends each person with a new or changed shift their week.
Staff clock in with their PIN at the till or on a door tablet, or from their own phone after scanning the venue’s clock-in QR. They can start and end a break, and clock out.
During the week staff offer shifts, swap with a colleague, take open shifts and ask for days off. At the end, the manager checks missed clock-outs, corrects entries with a reason and exports hours for payroll.

What you need

A browser on a computer or phone for the manager. Staff need a team account, with a PIN for the till and door tablet, or a signed-in phone for the QR clock-in.
A tablet or any device with a browser at the door if you want a shared clock-in point. A branch can be limited to its own network, so punches from elsewhere are refused.
The rota and time clock sit with the point of sale feature, and managers need schedule permission. Which plans include it is listed on this page.

What it does not do

Rule checks warn and do not block. A manager can knowingly schedule someone on an approved day off, and the choice stays theirs.
A clock-in left open is flagged as missed after 16 hours so a manager can close it with a reason. The system does not guess a clock-out time for you.
Shifts are entered by hand or copied from a previous week. The rota is not generated for you, and BookNDish does not pay wages. Pay figures leave as a payroll CSV.

Restaurant staff scheduling and time clock

Plan the week

Clock-ins you can check

The team in the loop

How to start

Good for

How it works

What you need

What it does not do

Questions owners ask

Works with

Try it on your own menu